Allocate customer payments against Sales Invoices. Choose from

1. Create a new Receive type document and allocate to SI
2. Customer Allocations (Allocation Editor, Debtor Allocation), Discount, Journals, Cross Alloc
3. Convert from SI to Receive type document individually or in groups (Conversion Wizard)
4. On POS - Cash, Credit Card, Cheque, Discount. Automatic allocation

Unallocated Amounts

• Create Receive Cheque document
• Choose Invoices to allocate against
• Full / Part Allocate
• Allocating unallocated amounts in the Receive Document. Receiving a payment when there are other unallocated payments and allocating all of them.
• Payment for selected invoices - customer paying several invoices at once

Customer Allocations 

• Receive payment
• Customer Allocation
• Alloc / Part Alloc / Discount

Customer Allocation Auto 

• Auto Allocate (read the warning)
• Warning regarding Auto-Allocation
• Not recommended

Document Approval Module

• Settings required
• User privileges
• Grid views (approved and not approved documents)
• Approve documents / Unapprove documents
• Approval number (how to reset)

Setup Document Approval for Purchase Order

• Once : Approval Number - Document user field
• Per document that requires approval: Enable document approval   

Users NOT allowed to approve 

• User Field Privileges - turn off privilege to edit "Approval Number"
• Document Privileges - turn on "Edit UnApproved" and turn off "Edit"

Users allowed to approve

• User Field Privileges - turn on privilege to edit "Approval Number"
• Document Privileges - turn on "Edit UnApproved" and turn on "Edit"

Create Grid Views

1. "Purchase Orders Awaiting Approval" grid view 
2. "Purchase Orders Approved"

Copy views to all users

Add views to Start Up

1. Sales rep creates a Purchase Order 
2. Purchasing Dept Approves the PO
3. Sales rep cannot edit the approved PO - but Purchasing Dept can

Payments to Suppliers - Pay Due Purchase Invoices Wizard

• Supplier default payment method (Issue Cheque, Issue Transfer, Issue Cash
• document) - copied onto PI
• Documents selected based on due date of PI
• Quick Edit for existing PIs to set payment method (if missing)
• Procedures > Pay Due Purchase Invoices
  • purchase invoices due before date selected
  • choose bank account to pay from
  • set payment date
  • generates ssue Cheque, Issue Transfer, Issue Cash as defined in PI
  • E-mail remittances to suppliers

SEPA 

• Paying Suppliers
• Customer Direct Debits

• SCT Credit Transfers: Payments to Suppliers
• Create a file for the bank, export it and upload it to the bank
• Actions to take after the file is processed by the bank
• What to do if things go wrong

SEPA Credit Transfers 

• Create Issue Transfer for Euro payments
• Date to be processed
• Remittance information

Create a Payment File for your bank

• Create SCT Initiation File
• Export SCT File for uploading to your bank

Cash Accounts

• Cash and Cheques
• Lodgements 

CASH customer accounts - for customers without accounts

Default Bank Accounts (Company or Depot level)

Point Of Sale - POS (using cash customer)

Processing a Cash Sale on POS

End of day Reconciliation and Lodgement

Lodgements

Keeping Cash Back from the lodgement 

Create Lodgements

• Reduce amount lodged 
• Increase amount lodged

Credit Cards

• Taking payments from Customers
• Employee Credit Cards 

Employee Credit Cards

• Create a reconcilable bank account for each credit card
• Receipts / invoices posted as PI and payment

Taking Payments from Customers

• through POS, cloud client and within Insight

Default Bank accounts for Bank Internal Transfer

Creating a Bank Internal Transaction

Create BIT

• Bank transactions of both accounts

Bank Reconciliation

• Terms
• How to reconcile
• Colours on bank reconciliation
• Discrepancy reasons
• Bank Rec reports

Bank Reconciliation

• Create new statement
• Reconcile to statement end date
• Add missing bank transactions

Bank Reconciliation Report

Foreign Currency

• True multi-currency system
• Create currencies - active rate
• Traders, bank account, document can be created in any currency
• Revaluation: when, what accounts and how?

• Create Sales Invoices in a foreign currency
• Showing amounts in base and foreign currencies, the exchange rate can be displayed on grid views.
• Create new FX rates
• Invoices and Payments in Foreign Currency

Foreign Currency Revaluation Procedure

Fences 

• Dcoument Kind Fences (for month end)
• Master Fence (for year end.)

Prevent editing of documents that should not be edited

• Email Customer Statements
• Apply Document Fences